HomeSponsored ProjectsLook up Information about a Project

Look up Information about a Project

In RASS there are two ways to look up information.

  • Search
    • Simple ways to find and navigate to projects or download information.
  • Ad hoc Reports
    • Use if you want to have access to more filters to limit the records in the list you generate for a download.
    • Note that this functionality changed with the version of RASS released 7/2/24.
    • When you select Grants & Contracts and then Ad Hoc Reports, you’ll see the four Report Types (Sponsored Projects, Subawards, Award Events/Actions, Deliverables) at the top of the page (these used to be at the bottom).
    • Select one of the Report Types, choose desired search filters, then scroll down and click Search.
    • If you’d like to save the filters you set up for this search to use in the future, click Create New Template at the top of the page.

NOTE: All awarded projects with an end date after June 30, 2013 and any unfunded projects with a proposal sent date after June 30, 2013 are available in RASS. If you’re looking for projects or proposals outside those dates, use the RA Dashboard where all of the historical data is being maintained.

To search for a project, non-financial agreement, or subaward

In RASS, you search for sponsored research projects, non-financial agreements, and subawards on different screens, but the basic process is the same.

  • From the Grants & Contracts menu, choose the search you want, for example Search Sponsored Projects.Three search options highlighted in Grants & Contracts menu.
  • If you just want to see all the items you have access to, scroll down, and then click Search.
  • RASS gives you access to all of the projects in the unit to which you are assigned.
  • In the middle of the screen, you’ll see a list of filters available to control the search.
    • To quickly clear all filters, click Reset Filters (a).
    • In some fields, you can select multiple options.
      • To delete just one item, click the X on that item (b).
      • To clear the whole list, click the X in the field (c).
        Reset Filters button circled at bottom.

To download information for reporting in a CSV file

On any of the Search screens (Sponsored Projects, NFAs, or Subawards) or the Ad hoc Reports screen, you can choose to download information from RASS in a CSV file. Use this file in Excel to work with the data.

  1. If necessary, use the filters and then click Search to see the list of records.
  2. Click Download CSV.
  3. (Optional ) From the Filter View list, select the set of columns you’d like to have available for your download. The available columns vary depending on which search screen you used.
  4. In the Available Columns list, select the columns to include in your download.
    • Click the double arrow to use all available columns. (More than 60 columns!)
    • Click a column name and then the single arrow to move it into or out of the Selected
      In the Selected List, use the Up or Down arrows to change the order.Available columns on left; selected columns on right; download button at bottom.
  5. When you’re ready, click Download.
    A CSV (comma separated value) file is downloaded. You can open this file in Excel.

 

To save a report so you can use it again (report templates)

You can set up the columns you want in a CSV download so you can use them again. This is called a Report Template.

  1. Choose the columns you want to include in your report template.
  2. Click the green Save icon next to the Report Template box.
  3. Enter a name for your report template, and then click Save. (Use a naming convention that makes sense to you. This makes it easier for you to find the one you want in the future.)
    You’ll see your new saved Report Template in the list.
    If you want to delete a template, select if from the list, and then click the red Delete icon.Save Template button circled.