Overview

EXPENSE REVIEW is:

• Cornell’s campus-wide tool to review your sponsored project expenses.
  • Every month, EXPENSE REVIEW shows you a report of all your expenses, including salaries.
  • You can record your reviews with a single button.
  • Reviews can be quick: 50% of PIs had fewer than 10 rows to review per month; 97% averaged fewer than 100 rows.
• Designed to reduce administrative burden while helping Cornell meet federal agency requirements​:
  • Eliminates annual salary certification​ (after one last round for July-December 2025).
  • Satisfies the 6 bimonthly reviews per year requirement​.
  • Meets federal, sponsored, university, and audit requirements.
  • Helps identify errors within the 90-day cost transfer window, preventing using discretionary funds.
• Starting the week of February 16, all units and faculty/PIs must use EXPENSE REVIEW to record their reviews within six weeks.
• Department Admins may help by pre-reviewing reports and leaving you notes in the tool.

Using EXPENSE REVIEW

• Access EXPENSE REVIEW
  • (Department Admins) Request to see your PIs’ reports
  • Open PI Dashboard: pidash.cornell.edu​
• Read Documentation​
  • In EXPENSE REVIEW, click Getting Started in the top right corner for a guided walk-through
  • Quick Reference Cards for Admins and Faculty​/PIs
    • Expense Review Overview
    • Quick Reference Card (PIs) ​
    • Quick Reference Card (Department Admins)​
• Give Feedback
  • Send comments or questions to: pidash@cornell.edu

Review Schedule

Monthly emails with links to expense reports are available to:

• Department Administrators on the 7^th of each month. Department Admins will pre-review reports and leave PIs notes.
• Faculty/PIs on the 15^th of each month.
• Department Admins may help by following-up on any PI questions, corrections, or overdue reports.
• Faculty/PIs should sign-off on sponsored account reviews within six weeks.
  • For example, January reviews should be completed before the end of March.
  • Faculty/PIs will receive emails about overdue reports (> six weeks after the report is available).

Rollout Schedule

• Oct-Dec: Start small with volunteers and grow​
  • Faculty/PIs and administrative staff pairs: Test workflow​
  • Departments: Address adoption challenges, messaging​
  • Volunteer colleges: Scale, validate training and messaging​
• Jan-Feb 6: Onboard remaining units​
  • Jan-Feb: Training and onboarding support provided​
  • Volunteer colleges: Scale, validate training and messaging​
  • On Feb 6, Department Administrators will receive first monthly invitation email​
  • On Feb 15, Faculty/PIs will receive first monthly invitation email. Faculty/PIs are expected to review first report within 2 months.​

Accessibility

If you have a disability and are having trouble accessing information on this website or need materials in an alternate format, contact rais-help@cornell.edu for assistance.