Initiate Subaward Checklist

Use this checklist to confirm you’ve reviewed and completed the necessary fields in each section in RASS.

Download the Checklist

Subaward Details

  Enter Cornell’s Invoicing Contact

  Select Invoicing Frequency

 Enter “Subrecipient FFATA Description,” if applicable

Primary Info

  Review the Subaward Name and edit, if desired

  Review the Subrecipient Institution and correct, as needed

Key Personnel

  Add Key Personnel for the subrecipient organization

Contacts

  Provide any contacts at the subrecipient for this subaward

Budget

  Review and/or upload Budget and/or Budget & Justification

  Add the full budget by project period for each period of the project

 Make sure the first period of the Budget is the expected initial period and dollar amount for the subaward agreement

 Select type of F&A/Indirect Costs applied to the Subrecipient’s budget

  Complete conditional fields displayed based on F&A/Indirect Cost type selected

• Rate % (enter only the number, do not include the percent sign)
• F&A/IDC base type
• Rate agreement type, if applicable

 Fringe Benefits: Check box, and answer additional questions, if answer known

 Other rates: Check box if other fringe benefits are used and additional questions, as needed

  Small Business Concern: Check the box, if applicable

  Cost-sharing: Select ‘Yes’ if the subrecipient is providing cost-share. If “Yes” include:

• Amount ($): total amount of cost share from the subrecipient organization
• Source(s): indicate the subrecipient’s source(s) of the cost share
• Justification (optional): why cost share is being committed by the subrecipient

Compliances

 Complete all the questions in this section (Subrecipient Commitment Form or FDP Expanded Clearinghouse)

Subaward Proposal Documents

  Review and/or upload required documents

• Scope of Work
• PI Letter of Intent (if not required by sponsor, add placeholder document)
• Institutional Letter of Commitment

  Sponsor Requirements: Check box, if applicable and upload document

• Small Business Subcontracting Plan
• Biosketches of all Key Personnel

Deliverables

Deliverables required to be submitted by subrecipient to Cornell